If you run a business, you know this truth and if you’re about to start a business, you’re going to learn about this soon: Businesses generate a lot of documents. There are a lot of reasons for this, but the biggest reason is that there are numerous laws that require businesses to retain records about their employees, tax documents, income and sales and more. That can create a problem for businesses because you’re going to need a place to keep all of these documents. You’ll also need to be able to access those documents quickly. To do this, you’ll need reliable storage and A.B. Richards offers just that!
A.B. Richards Can Help With Records Storage
A.B. Richards is a ground level storage container rental company. People use our portable storage units for a variety of reasons. We can help you during home or business renovations, when you’re having a yard sale or storing materials on a construction site. A lot of customers need extra space in order to retain their business records, and we can help there too. Let us tell you what your business needs to know about document retention.
All About Keeping Records
As we mentioned, the biggest reason companies have for generating so many records of documents is that they’re required to by law. According to the Society For Human Resource Management, there are more than two dozen regulations that govern some aspect of record-keeping. Among the things you need to know while preparing your records retention policy are:
- What information is out there?
- Where is it currently stored?
- What needs to be kept and for how long?
- Who needs to have access?
Once you have an idea about the logistics of finding and gathering the information that you need, you should then start putting together the records you’re retaining. Among them are pre-employment documents such as applications and resumes, employee work histories and employment separation agreement.
Other information you should maintain are medical records, credit information related to the Fair Credit Reporting Act, payroll information, and information on employee citizenship or immigration status. You’re also going to need to retain any documents related to any lawsuits, complaints, claims or investigations related to your company.
If you run a nonprofit, there are additional documents you should keep. According to the National Council of Nonprofits, among the records you should hold onto permanently are your articles of incorporation, corporate resolutions, financial statements and checks, real estate documents such as deeds and mortgages, tax returns, year-end financial statements, documents related to any independent audits and insurance documents. Other documents that are useful to retain include information related to corporate governance and donor records.
A.B. Richards Will Keep Your Documents Secure
If you have documents you need to retain, A.B. Richards will give you peace of mind. All of our storage containers are secure. They’re made of 14-gauge steel and they can be padlocked. You can keep the documents near your offices so you don’t have to go all the way across town to retrieve your documents. We’ll deliver your storage containers to you and we’ll pick them up. To learn more, contact us today.
